Privacy Policy

Impetus Dance Community Interest Company Privacy Policy

Our contact details

Name: Impetus Dance Community Interest Company

Address: 15, Maerdy Park, Pencoed, Bridgend, Wales, CF355HJ

Phone Number: 07971497439

E-mail: impetusdance@outlook.com

Website: www.impetusdance.co.uk

The type of personal information we collect

We currently collect and process the following information:

Personal identifiers, contacts and characteristics (for example, name and contact details through email addresses)
Customer Financial information for those who sign up to membership only
Website user statistics
Members attendance statistics (for example attendance online and in face to face sessions)
Volunteers data (for example, name, address, telephone numbers, email addresses

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

To find out further information about our sessions, therapy programmes, projects, clubs and services
To attend a face to face dance session or online session whether this is as a one off or on a regular basis
To become a regular member of the organisation
To enter a competition with the need for medical / ability and health information for classification reasons
To work as a volunteer with the organisation

We also receive personal information indirectly, from the following sources in the following scenarios:

Referrals from Leonard Cheshire Strictly Cymru Team and BING where permission from these parties and their members contact information has been shared for linking Impetus dance up with their members
From Para Dance UK (includes sharing of Para Dance UK competitive membership numbers, names and ages as well as defined classification for competition entry information)

We use the information that you have given us in order to

Keep you informed about sessions and events as well as share local activities that may interest you
To send you medals, certificates and activities within the post
To send you competitive membership numbers/ competition information and certificates as well as photographs from Welsh Competitive Team if appropriate
Sharing of members addresses for staff & volunteers to deliver equipment, activities, medals where appropriate and when they can not be posted

Impetus Dance will only pass your personal information onto a third party with your written permission first and in situations such as:

For competition entries where names, ages and ability classification is required
Sharing photos on social media after competitions or dance events to celebrate achievements

We may share this information with Para Dance UK or Leonard Cheshire Wales Strictly Cymru Team

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting impetusdance@outlook.com

(b) We have a contractual obligation.

(d) We have a vital interest.

(e) We need it to perform a public task.

(f) We have a legitimate interest.

Impetus dance relies on written consent to process personal information from each of its members. Members have the right to withdraw this consent at any time by emailing impetusdance@outlook.com notifying the team that they no-one wish to consent to allowing Impetus Dance to process their personal data.

How we store your personal information

Your information is securely stored via paperwork format in a locked filing cabinet in a locked room at the business address. Email addresses are kept on email contacts lists and phone numbers stored in mobile phone which has a locked finger print access.

We keep names, addresses, email addresses, telephone contact numbers, competitive registration numbers, personal COVID risk assessment documents and health & ability questionnaires/information of all our members and volunteers for the time in which you remain a member/volunteer of the organisation or whilst we remain in contact with you till you request us to no longer be in contact with you. We will then dispose your information by shredding all paperwork and disposing of it in a safe manner or/& removing/deleting all documents of recognition from mobile phone device groups and from email contacts list.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at impetusdance@outlook.com Tel no: 07971497439 address: 15, Maerdy Park, Pencoed, Bridgend, Wales, CF35 5HJ if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at impetusdance@outlook.com or in writing to address: 15, Maerdy Park, Pencoed, Bridgend, Wales, CF35 5HJ

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk